Privacy Policy
HÔTEL TRINITÉ HAUSSMANN
Privacy Policy
1. THE SCOPE
In this policy, the terms "Hôtel Trinité Haussmann", "Hotel" or "Company" mean: • The company SAS TRINITE PLAZA, a company operating the Hôtel Trinité Haussmann located 41, rue Jean-Baptiste Pigalle 75009 Paris and with its website at https://www.trinitehaussmann.com/ The purpose of this Data Protection Policy is to provide you with simple, clear and complete information on how the Hôtel Trinité Haussmann processes the personal information that you transmit to us.
2. OUR PRINCIPLES IN THE PROTECTION OF YOUR PERSONAL DATA
In accordance with the regulations in force, in particular the General Data Protection Regulations adopted in Europe, we have established the following principles for the processing of your data within our Hotel:
- Legality: we only use personal data if:
- we have obtained the customer's consent,
- OR o this is necessary for the performance of a contract to which the person is a party,
- OR o this is necessary for compliance with a legal obligation,
- OR o to safeguard your vital interests in very limited cases,
- OR o we pursue a legitimate interest by using personal data and this use does not affect the liberties and interests of the person.
- Loyalty: we explain as clearly as possible what we do with the data.
- Determined purposes and minimization of data: we only collect personal data that we really need. If we can achieve the same result by using less personal data, then we make sure to use only that personal data.
- Transparency: we inform data subjects of how we use their data.
- We facilitate the exercise of their rights by data subjects.
- Retention periods: we only store personal data for limited periods.
- We ensure the security of personal data, that is to say their integrity and confidentiality.
- If a third party has to use personal data, we ensure that that third party is able to protect personal data.
- If personal data must be transferred outside the European Union, we ensure that this transfer is framed by the appropriate legal systems.
- If personal data is compromised (lost, stolen, damaged, unavailable, etc.), we notify this violation to the competent data protection authorities and to the persons concerned, if the violation is likely to generate high risks for the rights and freedoms of individuals .
3. WHAT PERSONAL DATA IS COLLECTED?
At various times, we are required to collect information about you or the people accompanying you, including:
- contact details (for example surname, first name, telephone number, email)
- personal information (e.g. date of birth, nationality)
- information about your children (e.g. first name, date of birth, age)
- your credit card number, (for transaction and reservation purposes)
- information on an identity document (eg identity card, passport or driving license)
- your arrival and departure dates
- your preferences and interests (e.g. smoking or non-smoking room, preferred floor, type of bedding, type of print media read, sports, cultural interests, food and drink preferences, etc.) • your questions / comments, during or following a stay in one of the establishments under a brand
- technical and localization information generated in connection with the use of our websites and applications. In order to satisfy your requests or provide you with the appropriate service (for example a specific diet) we may be required to collect sensitive information, in particular certain details on your health. In this case, we will only collect this data with your prior express consent.
4. FOR WHAT PURPOSES IS YOUR DATA COLLECTED AND FOR WHAT TIME ARE THEY SAVED?
Purpose: Manage the reservation of rooms and accommodation
Basis of processing: Processing necessary for the performance of the contract binding us
Retention period: 3 years from the date you were last active with us in any way
Purpose: Complete the police form if you are a foreigner Basis of processing: Legal obligation
Retention period: 6 months
Purpose: Complete the check-in form when you arrive at the hotel
Basis of processing: Performance of contract
Retention period: 3 years from the date on which you were last active with us in any way
Purpose: Management of the various services offered during your stay (booking at the spa, sale of ski passes, etc.)
Basis of processing: Execution of the contract Consent Shelf life:
Duration of your stay
Purpose: Sending a satisfaction questionnaire or to collect your expectations about your stay and your comments following it
Basis of processing: Consent
Retention period: 3 years from the date you were last active with us in any way
Purpose: To send you newsletters, promotions and tourist, hotel or service offers and/or to contact you by telephone
Basis of processing: Consent
Retention period: 3 years from the date you were last active with us in any way
Purpose: Personalize the reception of the customer at the hotel, improve the quality of your service and your experience
Basis of processing: Processing necessary for the performance of the contract binding us
Retention period: 3 years from the date you were last active with us in any way
Purpose: To handle complaints
Basis of processing: Legal obligation
Retention period: 6 years from the date of closure of your file in the context of a complaint or claim
5. CONDITIONS OF ACCESS BY THIRD PARTIES TO YOUR PERSONAL DATA
We must share your personal data with internal and external recipients, under the following conditions:
- We share your data with a limited number of authorized people and services within our Hotel, in order to offer you the best possible experience in our hotels. The following teams can access your data:
- Hotel staff
- Reservation staff using the reservation tools
- IT services
- Business partners and marketing services
- Medical services possibly
- With suppliers, service providers and partners: your personal data may be transmitted to a third party in order to provide you with services and improve your stay, in particular IT subcontractors, banks, credit card issuers, external lawyers, routers, printers.
- Local authorities: we may also be required to transmit your information to local authorities, if required by law or within the framework of an investigation and in accordance with local regulations.
6. PROTECTION OF YOUR PERSONAL DATA DURING INTERNATIONAL TRANSFERS
For the purposes indicated in article 6, the Hotel endeavors to keep your personal data in France, or at least within the European Economic Area (EEA). When we transfer your personal data to recipients located outside the EEA, we guarantee that the transfer is carried out:
- Either to a country providing an adequate level of protection, that is to say a level of protection equivalent to what European regulations require
- Either the transfer is framed by standard contractual clauses Transfers to the United States can also be made to entities that have joined the Privacy Shield program.
7. DATA SECURITY
The Hotel takes the appropriate technical and organizational measures, in accordance with the applicable legal provisions (in particular article 32 of the GDPR), to protect your personal data against destruction, loss or alteration, misuse and unauthorized access. authorized, modification or disclosure, whether these actions are unlawful or accidental. To this end, we have implemented technical measures (such as firewalls) and organizational measures (such as an identifier / password system, means of physical protection, etc.) in order to '' ensure constant confidentiality, integrity, availability and resilience of processing systems and services. When you transmit your credit card information during your reservation, SSL (Secure Socket Layer) encryption technology helps secure your transactions. Organizational measures ensure the security of processing.
8. COOKIES AND OTHER TRACKERS What is a cookie ?
A cookie is a small text file placed in the directories of the browser on your computer, tablet or mobile phone. Cookies can be placed on your device when you visit a website and can have several objectives such as ensuring the proper functioning of websites and obtaining information on the habits of visitors. When browsing the hotel website, you can decide whether or not to allow the deposit of cookies on your computer.
How to configure cookies ?
The setting of cookies is done directly via your Internet browser and, depending on the type of browser used, allows you to choose the systematic refusal of cookies during browsing or their authorization on a case-by-case basis. To find out about the configuration to follow, see the dedicated page on the CNIL website: https://www.cnil.fr/fr/cookies-les-outils-pour-les-maitriser
9. YOUR RIGHTS
You have the right to obtain information and access your personal data collected by the Hotel, subject to the applicable legal provisions. You also have the right to have your data corrected, to have it erased or to limit its processing. In addition, you have the right to the portability of your data and the right to define instructions for the processing of your data on your death. You can also object to the processing of your data. If you wish to exercise these rights, contact the department responsible for personal data directly by email at reception@trinitehaussmann.com or by writing to the following address:
SAS TRINITE PLAZA
41, rue Jean-Baptiste Pigalle 75009 Paris
In the interests of confidentiality and the protection of your personal data, we will have to identify you in order to respond to your request. For this, in case of reasonable doubts about your identity, you may be asked to enclose with the support of your request, a copy of an official identity document (CNI, permit, passport) You can also exercise your rights with regard to your personal data stored and processed by a hotel in its capacity as data controller. To do this, you must contact this hotel directly. For any assistance in your efforts, please write to the Personal Data Protection Department at reception@trinitehaussmann.com or at the postal address above. If you believe that your rights have not been respected or that an answer provided by the Hotel is not satisfactory, you can lodge a complaint with the CNIL.
10. UPDATES
We can modify this policy and invite you to consult it regularly, in particular when you make a reservation in one of our hotels.
11. QUESTIONS AND CONTACTS
For any questions concerning the personal data policy within the Hotel, please contact the Personal Data Protection Department (see article 10 "Your rights").
Latest version: November 25, 2022
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